Join Us as an Exhibitor at the
NYSCSS & NYS4A 81st Annual Convention
Thursday, March 7 - Saturday, March 9, 2019
Albany Capital Center, 55 Eagle Street, Albany, New York 12207
CONFERENCE EXHIBITING SCHEDULE
Wednesday, March 6, 2019
Thursday, March 7, 2019
- Set Up: 3:00 PM-10:00 PM (Subject to change)
Friday, March 8, 2019
- Exhibits Open: 8:30 AM - 5:00 PM
- Exhibits Open: 8:30 AM - 4:00 PM
- Break Down: 4:00 PM - 5:00 PM (late fees may be assessed for post 5:00 PM break down)
DISPLAY INFORMATION AND PRICING
The brand new state-of-the-art Albany Capital Center provides a great area to exhibit your products and materials. The dedicated state of the art exhibit area is located near all speaking areas making for great vendor traffic flow as seen in 2018.
Pipe and draped booths are approximately 10’ x 10’/10' x 8' and include: 8’ high back wall pipe and drape; 3’ high side rail pipe drape; one line booth identification sign; 6’ skirted table; side chair(s); 1 wastebasket (additional items-fee based through Total Events).
The commercial booth fee for 2019 is $800 and will come with pipe and drape. Once payment is made, a PDF exhibitor package for additional booth needs will be sent from our decorator Total Events.
Non-profits with 6 or more full-time employees are $375 per booth. Non-profits with 5 or less full-time employees are $275 per booth.
College/University Literature/Undergraduate & Graduate Programs-$200 (this is for colleges/universities to promote their respective degree programs).
College/University Commercial-$450 (this is for colleges/universities to promote & sell a product).
Albany area local Museum Showcase Participants - $200 (Two day participation is required).This category is for local area museums to promote their programs and facilities for schools. Museums must be in a 25 mile radius. If you are museum outside the radius non-profit rates apply (see above).
REGISTRATION AND HOUSING
Exhibiting firms will be allowed two (2) complimentary conference registrations per display. Additional registrations may be obtained at a cost of:
- $100 per commercial representative
- $65 per large non-profit representative
- $35 per small non-profit representative
If you desire more than one booth, please fill out a separate registration for each booth, remembering that each booth ordered entitles you to two complimentary registrations.
Exhibit registration documentation will completed online only. Payment may be by credit card or business check. If you are paying by check please select that option and proceed with mailing. A separate vendor contract will be sent under separate cover.
Our hotel courtesy room block information can be found under our conference tab. There is NO host hotel.
DRAPER/DECORATOR & MEAL SERVICES
Our decorator will be Total Events (www.totaleventsny.com). A separate PDF of services is available for additional booth items. Breakfast and lunch on each day are provided in your booth registration fee.
When filling in the registration form you will see options for purchasing advertising space to be placed in the official convention program at the following costs:
Inside or Rear Cover 7 x 10"- $550
Interior Full Page 7 x 10" -$350
Interior Half Page Horizontal - 7" x 5"- $175/Interior Half Page Vertical - 7" x 5"- $175
Advertising payment is due no later than, Friday-February 22, 2019.
There will be section of the exhibitor portal for your organization to make payment via credit card or business check. Please make your selection.
Digital/camera-ready copy must be sent as a PDF email attachment to Tim Potts at treasurer@nyscss,org by Wednesday, February 13, 2019.
FOR IRS W-9 FORM (Request for Taxpayer ID) click here.
If paying by check, please send to:
New York State Council for the Social Studies
c/o Tim Potts, Treasurer
P.O. Box 921
Monticello, NY 12701
Questions? Please contact Tim Potts, Treasurer & Exhibits Chair:
- Email: firstname.lastname@example.org
- Phone: 845-796-3058, extension 20618 (direct voice mail)
- Please note 24 hour turn around time in returned phone calls & sometimes email. We do not have full-time staff.